The revenue and booking system for clinics, powered by AI.
Enquiries become paid bookings instead of unanswered messages. Cliniflo replies in seconds, answers the questions that stall a decision, chases the ones who go quiet, takes the deposit and books them - on your existing WhatsApp number and your existing calendar.
Every enquiry, conversation, booking and deposit in one view.
Start free.
Sign up free and build your whole setup — you only need a plan when you're ready for real patients. Cancel any time after month one.
Free
For individuals who want to explore Cliniflo on their own.
- Your AI receptionist trained on your clinic
- Connect WhatsApp, your booking system and Stripe
- Import leads and test full conversations
- Every dashboard and report included
Starter
Every feature, sized for a clinic handling around 30 enquiries a month.
- 250 tasks / month
- Every feature included — nothing held back
- 24/7 WhatsApp + AI voice agent
- Stripe deposits into your own account
- Books into Wix, Fresha, Pabau or Cliniko
- Overage at 8p per task — never stops mid-chat
Growth
The sweet spot for a busy diary — roughly 80-100 enquiries a month.
- 750 tasks / month
- Every feature included
- Meta Lead Ads instant-reply
- Unlimited operator logins
- Overage at 8p per task
Pro
For clinics running paid ads at volume, or several practitioners on one diary.
- 2,000 tasks / month
- Every feature included
- Multi-location routing
- Priority support
- Bespoke webhook integrations
- Overage at 8p per task
Custom
Group-scale volume across multiple sites, with a dedicated onboarding manager.
- Custom tasks / month — sized with you
- Every feature included
- Dedicated onboarding manager
- Priority support · 1-hour SLA
- Custom integrations on request
- Overage at 8p per task
What the £495 setup covers
Included free on annual plansYou don't configure anything. We build your receptionist end to end and hand it over working — typically live in 5–7 working days.
- Your AI receptionist trained on your treatments, prices and policies
- WhatsApp Business number verified with Meta, templates written and submitted
- Your booking system connected — services, durations and staff mapped
- Follow-up cadences built to your protocol
- AI voice agent configured with your greeting, hours and call-back rules
- Live-testing with real enquiries plus a walkthrough call with your team
Connects with what you already use.
Cliniflo is the conversion layer in front of your booking software - not a replacement for it. Your existing WhatsApp number, your Wix, Fresha, Pabau or Cliniko diary, your own Stripe account: they all keep working. We win the enquiry and hand the booking back.
Pabau
Fresha
Cliniko
Vapi voiceBuilt for all kinds of health clinics.
If your patients message before they book, Cliniflo is built for you. Whether you run one treatment room or ten sites - the engine is the same.
Aesthetic & Injectables
Botox, filler, Profhilo - high-ticket bookings, deposits taken before the slot is held.
Dental & Orthodontic
Invisalign, whitening, implants - long consultative sales cycles, multi-touch follow-up.
Med Spa & Wellness
Package plans, membership renewals, out-of-hours enquiries answered in seconds.
Dermatology & Skin
Acne courses, laser plans - pre-consult qualification, funnel triage, deposit collection.
Hair Restoration
PRP, transplants - pricing-heavy enquiries handled without your team, deposits captured.
Fertility & IVF
Long, sensitive journeys - patient follow-ups across weeks, gentle re-engagement.
Physio & Chiropractic
Session bundles, no-show reduction, quick re-booking after treatment cycles finish.
Cosmetic Surgery
High-value consultations, patient screening, deposit-secured surgical dates.
Cliniflo takes the deposit on WhatsApp and reconciles it here.
You are paying x, y and z to miss enquiries at 9pm.
A receptionist on the desk until five. An answering service that can take a message but cannot book. Someone chasing WhatsApp between other jobs. The enquiry that lands at 9pm on a Sunday sits there until Monday — and by Monday she has booked with the clinic that answered.
Every hour you don't reply is a booking lost.
The 11pm DM you never saw
A patient messaged your clinic at 11pm. No reply. By morning they'd booked your competitor. You never even knew they existed. That happens every single night.
The site visitor who clicked away
Someone landed on your clinic site, had one question about pricing, found no chat, and left in 10 seconds. That was a consultation, gone forever.
The WhatsApp that waited 30 mins
A warm lead sent a WhatsApp enquiry. You were with a client. By the time you replied they'd already booked somewhere else. This happens multiple times a day.
The same enquiries, a fuller diary.
What it costs you
- £15,000+ a month in missed or lost business - enquiries nobody answered in time, slots left empty, deposits never taken.
- Two thirds of enquiries arrive after six or at the weekend. They wait until Monday.
- She messages three clinics. The one that replies first gets the booking - it is rarely the one with the best treatment.
- Chased once, maybe twice, then forgotten. Nobody can tell you which leads were dropped.
- No deposit until she turns up, so a no-show costs you the whole slot.
- Mornings go on answering WhatsApp instead of running the clinic.
What happens instead
- Answered in seconds, day or night, so you are the clinic that replied first.
- Keeps going for 5 to 12 touches - WhatsApp and AI voice calls - until they book or opt out.
- Deposit taken into your own Stripe account before the slot is held, so the diary is real.
- Every lead, message and call in one timeline, with the source that produced the booking.
- You only look at the conversations that genuinely need a person.
A simple path to booked.
Three steps from kick-off to your first paid booking. We do most of the heavy lifting - you stay focused on patients.
Keep your existing stack
Connect your WhatsApp Business number, your Wix Bookings, Fresha, Pabau or Cliniko diary, and your Stripe account. Cliniflo sits in front of what you already use - no migration, no re-platforming, no rip-and-replace.
Cliniflo answers, qualifies & books
Inbound leads from WhatsApp, voice, Meta Lead Ads or your WordPress site all land in one inbox. Cliniflo answers the questions that stall a decision, offers real availability from your diary, takes the deposit and books the slot.
You see only what needs a human
Anything that genuinely needs a person is flagged for your team with full context. Everything else - the reply, the deposit, the confirmation - runs on its own. Your dashboard shows what booked and how much.
Answers the question, offers real times, takes the deposit, confirms.
How Cliniflo turns enquiries into paid bookings.
A four-step engine that runs 24/7 across every new enquiry AND every cold lead sitting in your CRM. You approve the rules once - Cliniflo does the rest.
Every lead in one funnel
New WhatsApp enquiries, Meta Lead Ads, WordPress form submissions AND your existing pool of cold or lost leads all feed into the same inbox - nothing falls through the cracks.
Nurtured and service matched
Cliniflo answers the questions that stall a decision, works out what the enquiry is actually for and matches it to the right service. Anything that needs a person gets flagged - everything else keeps moving.
WhatsApp and voice, persistent
WhatsApp and AI voice calls - as many touch-ups as you want, each one personalised and context-aware. Cliniflo keeps going until the lead books or explicitly opts out.
Deposit taken, slot written
Cliniflo takes the deposit (or full payment) through Stripe and writes the booking into your Wix, Fresha, Pabau or Cliniko diary. Money in the door before the appointment even happens.
Why most clinics lose the sale.
80% of sales close between the 5th and 12th contact - yet most clinics give up after one or two chases. Cliniflo doesn't.
Where conversions actually happen
What most clinics do
- Reply late - the average clinic takes hours or days to respond to a new enquiry.
- Give up after one or two chases when the lead goes quiet.
- Never take a deposit - no-shows quietly bleed the diary.
- Miss the 5–12 touch window entirely.
What Cliniflo does
- Replies within seconds - new enquiry, cold lead, whatever hour it lands.
- Follows up as many times as you want - you set the follow-up schedule, Cliniflo keeps going until the lead books or opts out.
- Multi-channel - WhatsApp, email and voice, personalised per lead.
- Takes a deposit (or full payment) before booking - no-shows eliminated.
Every lead, its status and whether the chase is still running.
What changes for you and your clinic.
Three outcomes you should expect inside the first ninety days.
Catch the patient before they cool
WhatsApp is where aesthetic patients prefer to enquire - and Cliniflo replies in seconds. The lead is qualified, the questions answered, and a slot held while it's still warm.
Backend rules, not vibes
Prices, deposit amounts, slot-hold windows and follow-up cadences - all operator-defined per service and enforced deterministically. The AI follows your rules, not its mood.
A qualified booking, ready
Cliniflo books straight into Wix Bookings, Fresha, Pabau or Cliniko, confirms the slot and takes the deposit. Your team takes it from there.
Why Cliniflo succeeds where others fail.
Four things clinics tell us the incumbents get wrong.
Instant response
Most clinics are slow to reply - Cliniflo answers in seconds, 24/7, before the lead has time to check a competitor.
Deposits actually collected
Deposit or full payment is taken through Stripe before the slot is written into your diary. No-shows are eliminated - not just reduced.
Persistent, multi-channel
WhatsApp, email and voice - as many follow-ups as you want. Cliniflo keeps going until the lead books, replies STOP or you tell it to stop.
Built for clinics, not sales floors
Prices, deposit rules, slot-hold windows and follow-up cadences are operator-defined per service and enforced deterministically. Never a generic CRM script.
Questions we get a lot.
Try Cliniflo - your clinic's AI front desk
Cliniflo answers every enquiry in seconds, qualifies leads against your rules, offers real appointment times and takes deposits - so slow replies, no-shows and cold leads stop costing you money.
30-minute demo. Real conversation, real bookings, real deposits - using a clinic just like yours. No slide deck.