From lead to paid customers booked to your calendar while you sleep.
Most leads come in after hours and go cold before you can call back. Cliniflo replies, qualifies, takes the deposit and books them - all from your existing WhatsApp number and your existing calendar.
See Cliniflo in action
Watch how a Meta lead becomes a paid booking without anyone in your clinic touching a keyboard.
Plays nicely with what you already use.
Cliniflo sits in front of your booking software - not instead of it. Your existing WhatsApp number, your Wix, Fresha, Pabau or Cliniko diary, your own Stripe account: they all keep working. We capture the enquiry and hand the booking back.
Pabau
Fresha
Cliniko
Vapi voiceBuilt for clinics. All kinds of them.
If your patients message before they book, Cliniflo is built for you. Whether you run one treatment room or ten sites - the engine is the same.
Aesthetic & Injectables
Botox, filler, Profhilo - high-ticket bookings, suitability rules, deposits before slot-hold.
Dental & Orthodontic
Invisalign, whitening, implants - long consultative sales cycles, multi-touch follow-up.
Med Spa & Wellness
Package plans, membership renewals, out-of-hours enquiries answered in seconds.
Dermatology & Skin
Acne courses, laser plans - pre-consult qualification, funnel triage, deposit collection.
Hair Restoration
PRP, transplants - pricing-heavy enquiries handled without your team, deposits captured.
Fertility & IVF
Long, sensitive journeys - patient follow-ups across weeks, gentle re-engagement.
Physio & Chiropractic
Session bundles, no-show reduction, quick re-booking after treatment cycles finish.
Cosmetic Surgery
High-value consultations, patient screening, deposit-secured surgical dates.
The manual stack costs more - and leaks more.
Most clinics handle leads with a part-time receptionist, an answering service for out-of-hours, and a VA chasing WhatsApp threads on the side. Three vendors, no joined-up record, leaks at every handoff.
Every hour you don't reply is a booking lost.
The 11pm DM you never saw
A patient messaged your clinic at 11pm. No reply. By morning they'd booked your competitor. You never even knew they existed. That happens every single night.
The site visitor who clicked away
Someone landed on your clinic site, had one question about pricing, found no chat, and left in 10 seconds. That was a consultation, gone forever.
The WhatsApp that waited 6 hours
A warm lead sent a WhatsApp enquiry. You were with a client. By the time you replied they'd already booked somewhere else. This happens multiple times a day.
Cliniflo replies to Invisalign enquiries within seconds - even at 11pm on a Sunday. Consult bookings are up, deposit take-up is up, and my front-of-house team can actually breathe.
From a leaky front desk to a self-operating one.
The manual front desk
- Enquiries land after 6pm and at weekends - nobody answers.
- WhatsApp inbox piles up unread; leads cool for 48h before someone replies.
- No record of who messaged, what they wanted, or whether anyone followed up.
- Deposits never collected before the slot - half of bookings no-show.
- Operators play receptionist all morning instead of running the clinic.
A self-operating front desk
- Every WhatsApp and voice enquiry answered in seconds, 24/7.
- Optional suitability questions and contraindication checks run automatically - operator-defined per service.
- Stripe deposit collected before the slot locks, into your own Stripe account.
- Every conversation logged with timeline, audit trail and notes for the team.
- Operators only see the conversations that genuinely need a human.
A simple path to booked.
Three steps from kick-off to your first paid booking. We do most of the heavy lifting - you stay focused on patients.
Keep your existing stack
Connect your WhatsApp Business number, your Wix Bookings, Fresha, Pabau or Cliniko diary, and your Stripe account. Cliniflo sits in front of what you already use - no migration, no re-platforming, no rip-and-replace.
Cliniflo answers, qualifies & books
Inbound leads from WhatsApp, voice, Meta Lead Ads or your WordPress site all land in one inbox. Cliniflo checks suitability against the rules you set, offers real availability from your diary, takes the deposit and books the slot.
You see only what needs a human
Contraindications and edge cases are flagged for your team with full context. Everything else - confirmation, deposit, prep instructions - runs on its own. Your dashboard shows what booked and how much.
Profhilo and filler consults are our highest-value bookings and they used to sit in my inbox until morning. Now they’re replied to, suitability-checked, and deposit-secured before I’ve poured my first coffee.
How Cliniflo turns enquiries into paid bookings.
A four-step engine that runs 24/7 across every new enquiry AND every cold lead sitting in your CRM. You approve the rules once - Cliniflo does the rest.
Every lead in one funnel
New WhatsApp enquiries, Meta Lead Ads, WordPress form submissions AND your existing pool of cold or lost leads all feed into the same inbox - nothing falls through the cracks.
Suitability checked, service matched
Cliniflo runs the enquiry through your operator-defined suitability rules and matches it to the right service. Contraindications and edge cases get flagged for a human - everything else keeps moving.
Multi-channel, persistent
WhatsApp, email or voice - as many touch-ups as you want, each one personalised and context-aware. Cliniflo keeps going until the lead books or explicitly opts out.
Deposit taken, slot written
Cliniflo takes the deposit (or full payment) through Stripe, writes the booking into your Wix, Fresha, Pabau or Cliniko diary, and sends prep instructions. Money in the door before the appointment even happens.
Live in 3 days. Zero tech work from you.
We build it, train it, connect it, and launch it. You just watch the bookings arrive.
Tell us about your clinic
Complete a short form: services, deposits, opening hours, tone of voice. Takes 20 minutes. We handle the rest.
We connect every channel
WhatsApp, WordPress, Meta Lead Ads, Wix / Fresha / Pabau / Cliniko diary, Stripe. All wired into one AI brain, one dashboard. Zero code from you.
Cliniflo replies and books
The agent goes live - answers every enquiry, qualifies against your rules, offers real slots, takes deposits, writes bookings straight into your diary.
Watch your dashboard fill up
Every booking, every deposit, every conversation - live on your operator dashboard. You steer, we do the heavy lifting.
You'll know everything it does, the moment it does it - and why.
Cliniflo narrates its own work in plain English and surfaces the patterns it finds in your data - so the second you read a notification, you already know the next step.
“Sarah requested slots on the phone for Wed afternoon - I've sent the 3 closest matches on WhatsApp.”
“Emma paid the deposit at 19:42. Slot has been booked in Pabau automatically - nothing for you to do.”
“Marcus messaged that he's 10 min late for his 18:00 - I've replied 'No worries, I've let Dr Hardy know you're running late'.”
“Jade asked about swelling after lip filler. Auto-reply paused - flagged for clinician follow-up.”
It learns from your data and tells you what to do next.
Every conversation feeds the model. Once a pattern crosses 30 leads at p < 0.05, Cliniflo surfaces it - no averages, no vibes, only patterns with real evidence behind them.
Why most clinics lose the sale.
80% of sales close between the 5th and 12th contact - yet most clinics give up after one or two chases. Cliniflo doesn't.
Where conversions actually happen
What most clinics do
- Reply late - the average clinic takes hours or days to respond to a new enquiry.
- Give up after one or two chases when the lead goes quiet.
- Never take a deposit - no-shows quietly bleed the diary.
- Miss the 5–12 touch window entirely.
What Cliniflo does
- Replies within seconds - new enquiry, cold lead, whatever hour it lands.
- Follows up as many times as you want - you set the follow-up schedule, Cliniflo keeps going until the lead books or opts out.
- Multi-channel - WhatsApp, email and voice, personalised per lead.
- Takes a deposit (or full payment) before booking - no-shows eliminated.
What changes for you and your clinic.
Three outcomes you should expect inside the first ninety days.
Catch the patient before they cool
WhatsApp is where aesthetic patients prefer to enquire - and Cliniflo replies in seconds. The lead is qualified, suitability checked, and a slot held while it's still warm.
Backend rules, not vibes
Suitability questions, contraindication triggers, deposit amounts, slot-hold windows - all operator-defined per service and enforced deterministically. The AI follows your clinical rules, not its mood.
A qualified booking, ready
Cliniflo books straight into Wix Bookings, Fresha, Pabau or Cliniko, confirms the slot, takes the deposit, and sends prep instructions. Your team takes it from there.
I used to lose lash and facial enquiries at weekends because I couldn’t reply fast enough. Cliniflo picks them up, qualifies them and holds a slot before they even get to the next clinic’s website.
Why Cliniflo succeeds where others fail.
Four things clinics tell us the incumbents get wrong.
Instant response
Most clinics are slow to reply - Cliniflo answers in seconds, 24/7, before the lead has time to check a competitor.
Deposits actually collected
Deposit or full payment is taken through Stripe before the slot is written into your diary. No-shows are eliminated - not just reduced.
Persistent, multi-channel
WhatsApp, email and voice - as many follow-ups as you want. Cliniflo keeps going until the lead books, replies STOP or you tell it to stop.
Built for clinics, not sales floors
Suitability questions, contraindication triggers and deposit rules are operator-defined per service and enforced deterministically. Never a generic CRM script.
Three plans. One agent.
All plans include free onboarding and a one-off £2,000 setup fee. Cancel any time after month one.
Solo Clinic
WhatsApp + voice agent, Stripe deposits, booking into Wix, Fresha, Pabau or Cliniko, one operator login.
- Up to 30 AI-completed bookings / month
- 24/7 WhatsApp + voice agent
- Stripe deposit collection
- Books into Wix, Fresha, Pabau or Cliniko
- Operator dashboard + timeline
- Email handoff alerts
Multi-Therapist
Adds Meta Lead Ads sync, the deterministic rule engine, custom suitability questions, notes + handoff alerts.
- Everything in Solo, plus:
- Up to 100 AI-completed bookings / month
- Meta Lead Ads instant-reply
- Operator-defined suitability questions
- Contraindication gating + treatment switching
- Notes panel + handoff escalation
- Up to 5 operator logins
Group
For practice groups. Multi-location, dedicated onboarding, priority support and bespoke integrations.
- Everything in Multi-Therapist, plus:
- Up to 300 AI-completed bookings / month
- Multi-location routing
- Dedicated onboarding manager
- Priority support (1-hour SLA)
- Bespoke webhook integrations
- Unlimited operator logins
Questions we get a lot.
Ready to stop leaving money on the table?
Slow replies, no-shows, cold leads and wasted ad spend - every lead you don't convert costs you real money. Cliniflo plugs the leaks on autopilot.
15-minute demo. Real conversation, real bookings, real deposits - using a clinic just like yours. No slide deck.